Sales and Marketing Administrative Assistant

Company Name:
Talent Acquisition
The Administrative Assistant will be responsible for providing administrative and operational support to the VP of Sales, VP of Marketing, Director of Marketing Communications and other members of the Sales and Marketing Team. This position is heavily focused on both verbal and written communications, calendar management, travel logistics, sales training, conference/trade show coordination, event planning, special projects and other types of sales and marketing support. The appropriate candidate for this position must be able to able to work independently with a sense of urgency and maintain confidential information, be flexible and able to multi-task, have poise in communicating internally with senior executives and externally with business partners (both on the telephone and in person) and must be tactful and display good judgment.
Proactively manage complex calendars. Respond quickly and professionally to high volume of scheduling requests and changes. Prepare meeting materials where required.
Greet visitors and guests; ensure proper meeting room preparation, including catering on and off site.
Manage contacts and collaborate with a variety of internal and external individuals (vendors, partners, employees, etc.).
Proficient booking travel with an understanding of comparative cost, time and travel variables.
Assist with organizing and coordinating company activities, including company meetings and various employee events (holiday party, summer outing, weekly employee luncheon, etc.).
Performs a range of duties to ensure smooth daily operations of the office.
Complete special projects as needed.

Skills and Experience:
Bachelor's Degree or equivalent and 5-7 years of experience with increasing levels of responsibility and independence.
Proven success providing support to senior/executive level staff.
Excellent time-management, organizational and communication skills.
Excellent writing skills and attention to detail.
Ability to work well with a team but also to make decisions independently, to exercise discretion and judgment in areas of responsibility.
Ability to prioritize and juggle multiple tasks under tight deadlines. Creative approach to problem-solving.
Comfortable working in a fast-paced work environment where demands may need to be reprioritized frequently.
Experience in handling confidential information.
Self-directed and work independently toward objectives with a sense of urgency.
Strong working knowledge of Microsoft Office software.
Familiarity with life sciences industry preferred.
T2 Biosystems, founded in 2006 by renowned scientists from MIT and Mass General Hospital, is an in vitro diagnostic company that has developed an innovative and proprietary technology platform that offers a rapid, sensitive and simple alternative to existing diagnostic methodologies. We are using our T2 Magnetic Resonance platform, or T2MR, to develop a broad set of applications aimed at reducing mortality rates, improving patient outcomes and reducing the cost of healthcare by helping medical professionals make targeted treatment decisions earlier. T2MR enables rapid detection of pathogens, biomarkers and other abnormalities in a variety of unpurified patient sample types, including whole blood, and can detect cellular targets at limits of detection as low as one colony forming unit per milliliter, or CFU/ml. Our initial development efforts utilizing T2MR target sepsis and hemostasis, which are areas of significant unmet medical need in which existing therapies could be more effective with improved diagnostics. We have completed a pivotal clinical trial for our T2Dx diagnostic instrument, or T2Dx, and T2 Candida panel, or T2Candida, which have the ability to rapidly identify the five clinically relevant species of Candida, a fungal pathogen known to cause sepsis. Upon receiving regulatory clearance, we intend to commercialize T2Dx and T2 Candida and our goal is to launch these product candidates commercially in the United States in the first half of 2015.
On September 22, 2014, T2 Biosystems received market authorization from the U.S. Food and Drug Administration (FDA) for its first two products, the T2Candida Panel and the T2Dx Instrument for the direct detection of Candida species in human whole blood specimens from patients with symptoms of, or medical conditions predisposing the patient to, invasive fungal infections. T2Candida and T2Dx, for the first time, provide sensitive detection of specific sepsis-causing pathogens directly from a whole blood specimen in approximately four hours. All other currently FDA-cleared detection systems require cultured blood samples for species-specific identification and take two to five days or more to provide results.
T2 Biosystems was named to the FierceMedicalDevices "Fierce 15" list in 2012, received the prestigious SBANE award in 2013 and received the Most Promising Company award at the Personalized Medicine World Conference in 2014.

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