Commercial and Compliance Operations Specialist
Sigma Bullhorn ID:
7225
Location:
Lexington Area, MA
Client Industry:
Biotech/Pharmaceuticals
Position:
Commercial and Compliance Operations Specialist
Classification:
9 Months Contract (Extensions Likely Into Second Half of 2016 or Conversion to FTP Status)
PLEASE NOTE:
Remote Work is NOT allowed. On-Site Only. If you have any questions, I'll be happy to answer them, but I'll need to see a copy of your most 'up-to-date' resume to ensure the most accurate answers can be given to job-specific questions. Local candidates are preferred, but, out-of-state candidates willing to relocate are welcome to apply. U.S. Citizens and Green Card Holders (Permanent Residents) - W2 preferred; No H1B C2C arrangements.
POSITION
Summary:
Commercial and Compliance Operations Specialist
Primary responsibilities for this role are to ensure operational excellence, effective implementation, and compliance with Professional Education Initiatives. Main responsibilities include the day to day management of:
Charitable and Sponsorship requests and associated Management System, the 3rd Party portal and RSVP websites, the Nominating, Qualifying and Contracting Site, Consultancy Program Review ProEd Operations including suppliers management, adherence to policy and procedures, as well as other relevant tasks as appropriate.
Duties and Responsibilities
Process the charitable and sponsorship requests submitted through the Grant Management system; Provide on-going charitable and sponsorship information to Sales and Marketing; Assist organizations with the submission process and inquires with the grant management system; Serve as the liaison between Shire internal customers and the requesting organizations; Ensures requests are processed timely and are compliant with the Charitable and Sponsorship policies; Review and update the charitable/sponsorship guide as needed; Conduct internal monitoring of completed requests to ensure requests are aligned with the policy; Lead monthly Charitable and Sponsorship Review Committee meetings; Provide support as needed; Manage day-to-day operations of 3rd party portals and registration sites; Provide ongoing assistance to site users (Vendors and HCPs); Review data entered by vendors to ensure accuracy; Provide reports and metrics as requested; Provide feedback and recommendations; Facilitates the process for nomination, qualifying, and contracting of HCPs and non-HCPs; Act as system administrator, providing on-going support to colleagues; Address all system issues and manage system enhancement; Prepare reports and provide metrics as needed; Provide feedback and recommendations as appropriate; Create and manage CPR calendar based on BU need; Coordinate and attend all meetings; Prepare agenda and necessary materials & distribute to CPR Review Committee prior to meetings; Provide on-going support as needed; Responsible for all post meeting doc collection; Manage CPR SharePoint site; Manages Contracting, Purchase Orders, Phasing, 30 day Deliverables and Reconciliations for all ProEd projects; Facilitate on-going meeting with ProEd Strategic Partners; Facilitate new vendor on-boarding process; Coordinate all operational workload and set priorities; Understand OIG and other key regulatory guidelines; Develop and maintain SOPs, files, processes; Conducts appropriate training seminars for internal colleagues; Update C&S Sales Training presentations
Requirements and Skills
Business or Finance Bachelors or Associates Degrees; or working towards degree, and 3-5 Years of Pharmaceutical and/or Project Coordination experience; Good organization, financial, and analytical skills; Knowledge of accounting practices and procedures; Excellent verbal and written communication skills; Ability to work independently to make and meet planned commitments and priorities; Proficient in MS Word, Power Point, and Excel; Ability to work with multiple and time-sensitive projects; Excellent organizational and customer services skills; Knowledge of PhRMA, OIG, and other industry regulations and guidelines; Seeks manager guidance, direction as needed; Positive attitudes, commitment to goals, demonstrates professionalism as well as operational leadership skills; Skill to collaborate with others, problem-solve, address operational need; Implements new, innovative solutions as well as novel applications; Values differing opinions, is team focused, and encourages cooperation, trust while working towards a common goal; Exercise good judgment, the ability to multitask and adapt to frequent changes in plans & priorities; Ability to work well under pressure and identify critical issues in the context of the overall priorities; Balances poise and a Sense of urgency; Solution oriented - Focuses on solutions rather than blame, or when necessary seeks knowledge, consensus and compromises to achieve net results; Drives Continuous Improvement and seeks ways to work smarter and faster and to think innovatively; Maintain strong work ethic, accept responsibility, and accountability; Ability to manage multiple complex tasks and meet deadlines with minimal supervision. Respond to and resolve unexpected situationsEstimated Salary: $20 to $28 per hour based on qualifications.
7225
Location:
Lexington Area, MA
Client Industry:
Biotech/Pharmaceuticals
Position:
Commercial and Compliance Operations Specialist
Classification:
9 Months Contract (Extensions Likely Into Second Half of 2016 or Conversion to FTP Status)
PLEASE NOTE:
Remote Work is NOT allowed. On-Site Only. If you have any questions, I'll be happy to answer them, but I'll need to see a copy of your most 'up-to-date' resume to ensure the most accurate answers can be given to job-specific questions. Local candidates are preferred, but, out-of-state candidates willing to relocate are welcome to apply. U.S. Citizens and Green Card Holders (Permanent Residents) - W2 preferred; No H1B C2C arrangements.
POSITION
Summary:
Commercial and Compliance Operations Specialist
Primary responsibilities for this role are to ensure operational excellence, effective implementation, and compliance with Professional Education Initiatives. Main responsibilities include the day to day management of:
Charitable and Sponsorship requests and associated Management System, the 3rd Party portal and RSVP websites, the Nominating, Qualifying and Contracting Site, Consultancy Program Review ProEd Operations including suppliers management, adherence to policy and procedures, as well as other relevant tasks as appropriate.
Duties and Responsibilities
Process the charitable and sponsorship requests submitted through the Grant Management system; Provide on-going charitable and sponsorship information to Sales and Marketing; Assist organizations with the submission process and inquires with the grant management system; Serve as the liaison between Shire internal customers and the requesting organizations; Ensures requests are processed timely and are compliant with the Charitable and Sponsorship policies; Review and update the charitable/sponsorship guide as needed; Conduct internal monitoring of completed requests to ensure requests are aligned with the policy; Lead monthly Charitable and Sponsorship Review Committee meetings; Provide support as needed; Manage day-to-day operations of 3rd party portals and registration sites; Provide ongoing assistance to site users (Vendors and HCPs); Review data entered by vendors to ensure accuracy; Provide reports and metrics as requested; Provide feedback and recommendations; Facilitates the process for nomination, qualifying, and contracting of HCPs and non-HCPs; Act as system administrator, providing on-going support to colleagues; Address all system issues and manage system enhancement; Prepare reports and provide metrics as needed; Provide feedback and recommendations as appropriate; Create and manage CPR calendar based on BU need; Coordinate and attend all meetings; Prepare agenda and necessary materials & distribute to CPR Review Committee prior to meetings; Provide on-going support as needed; Responsible for all post meeting doc collection; Manage CPR SharePoint site; Manages Contracting, Purchase Orders, Phasing, 30 day Deliverables and Reconciliations for all ProEd projects; Facilitate on-going meeting with ProEd Strategic Partners; Facilitate new vendor on-boarding process; Coordinate all operational workload and set priorities; Understand OIG and other key regulatory guidelines; Develop and maintain SOPs, files, processes; Conducts appropriate training seminars for internal colleagues; Update C&S Sales Training presentations
Requirements and Skills
Business or Finance Bachelors or Associates Degrees; or working towards degree, and 3-5 Years of Pharmaceutical and/or Project Coordination experience; Good organization, financial, and analytical skills; Knowledge of accounting practices and procedures; Excellent verbal and written communication skills; Ability to work independently to make and meet planned commitments and priorities; Proficient in MS Word, Power Point, and Excel; Ability to work with multiple and time-sensitive projects; Excellent organizational and customer services skills; Knowledge of PhRMA, OIG, and other industry regulations and guidelines; Seeks manager guidance, direction as needed; Positive attitudes, commitment to goals, demonstrates professionalism as well as operational leadership skills; Skill to collaborate with others, problem-solve, address operational need; Implements new, innovative solutions as well as novel applications; Values differing opinions, is team focused, and encourages cooperation, trust while working towards a common goal; Exercise good judgment, the ability to multitask and adapt to frequent changes in plans & priorities; Ability to work well under pressure and identify critical issues in the context of the overall priorities; Balances poise and a Sense of urgency; Solution oriented - Focuses on solutions rather than blame, or when necessary seeks knowledge, consensus and compromises to achieve net results; Drives Continuous Improvement and seeks ways to work smarter and faster and to think innovatively; Maintain strong work ethic, accept responsibility, and accountability; Ability to manage multiple complex tasks and meet deadlines with minimal supervision. Respond to and resolve unexpected situationsEstimated Salary: $20 to $28 per hour based on qualifications.
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